Civil Processing

Phone: (225) 389-3967

The Civil Processing Department is responsible for the preparation of all documents necessary for service by the Sheriff's Office in Civil and Probate suits of the 19th Judicial District Court. This preparation of documents is termed "processing a pleading." All pleadings are filed in the Suit Accounting Department before being sent to the Civil Processing Department.

The department's staff members are assigned a division and work closely with the civil court judges, processing work from that division and preparing papers for Judges' runs.

When an attorney or runner wishes to "walk" a pleading through, he brings the filed pleading, signed by the Judge if necessary, to the Civil Processing Department and the employee for that division will issue the necessary documents. It is then the responsibility of the attorney or runner to bring the papers to the appropriate Sheriff or private process server.

New Suits:

  • Simple Citation
  • Three Day Notices
  • Writs of Seizure of Sale
  • Writs of Fi Fa and Garnishment Citations

Subpoenas (ALL), Rule Nisi and Temporary Restraining Orders:

  • WritsAll subpoenas issued for a trial must be issued no less than ten days prior to trial date.

Judgments of Dismissals:

  • Upon receiving dismissals from the Judge, Processing will certify the copies and mail them to the attorney if copies are attached and a request is noted.
  • If your office needs a stamped (not certified) copy, be sure to furnish an extra copy. Do not use a copy that is attached for service.


Information concerning necessary documents cannot be provided, nor can questions concerning legal procedures be answered by this department. Deputy Clerks of Court are not qualified to make legal determinations or give legal advice.


Street address information for service is mandatory. A Post Office Box number is not a sufficient address; the Sheriff will not serve a Post Office Box.

The Elections Department is actively seeking new commissioners to work precincts around the parish. Classes will be held in late July. Download the general informational brochure here and call (225) 295-4765 for more information about the upcoming classes.
Precinct Update Information for East Baton Rouge Parish Here


The East Baton Rouge Clerk of Court’s Office is now offering the availability of Birth and Death Certificates at our Downtown location in City Hall only from 8:00 a.m. until 4:00 p.m.  Certificates are available on a walk-in basis only.  No appointment is necessary.  Click here for more information.


Effective March 1, 2019, credit card payments will be accepted in our Suit Accounting Department for suit filing. 
The percentage rate cost for credit card payments will be 3.5%. 
Please contact the Administrative Accounting Department at (225) 389-5121 if you need further information about your account.