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Civil Processing

Phone: (225) 389-3967


The Civil Processing Department is responsible for the preparation of all documents necessary for service by the Sheriff's Office in Civil and Probate suits of the 19th Judicial District Court. This preparation of documents is termed "processing a pleading." All pleadings are filed in the Suit Accounting Department before being sent to the Civil Processing Department.

The department's staff members are assigned a division and work closely with the civil court judges, processing work from that division and preparing papers for Judges' runs.

When an attorney or runner wishes to "walk" a pleading through, he brings the filed pleading, signed by the Judge if necessary, to the Civil Processing Department and the employee for that division will issue the necessary documents. It is then the responsibility of the attorney or runner to bring the papers to the appropriate Sheriff or private process server.

New Suits:

  • Simple Citation
  • Three Day Notices
  • Writs of Seizure of Sale
  • Writs of Fi Fa and Garnishment Citations


Subpoenas (ALL), Rule Nisi and Temporary Restraining Orders:

  • WritsAll subpoenas issued for a trial must be issued no less than ten days prior to trial date.
     

Judgments of Dismissals:

  • Upon receiving dismissals from the Judge, Processing will certify the copies and mail them to the attorney if copies are attached and a request is noted.
  • If your office needs a stamped (not certified) copy, be sure to furnish an extra copy. Do not use a copy that is attached for service.

 

Information concerning necessary documents cannot be provided, nor can questions concerning legal procedures be answered by this department. Deputy Clerks of Court are not qualified to make legal determinations or give legal advice.

 

Street address information for service is mandatory. A Post Office Box number is not a sufficient address; the Sheriff will not serve a Post Office Box.

Notices

The East Baton Rouge Parish Clerk of Court’s Office will reopen its operations on Monday, May 18.  However, the City Hall, Archives and Airline Branch offices will not be open to public traffic until Wednesday, May 20 upon City-Parish clearance.  Upon reopening, the Clerk of Court’s hours will be 8:00 a.m. through 4:30 p.m.

The offices in the 19th Judicial District Courthouse will be open Monday with safety measures in place.  The drive-thru recording service at the Airline Branch will remain in place until the general reopening of City-Parish buildings.

We will begin scheduling appointments by phone for the following public services on Monday at both locations to resume upon reopening.  Appointments are not required but strongly suggested and recommended to promote safe distancing between customers. 

 

*Marriage Licenses (Downtown and Airline)

Visit our website at ebrclerkofcourt.org to complete and transmit marriage license applications for fastest processing.

 

*Passport Applications (Airline and Downtown)

For Marriage License or Passport appointments, please call Downtown at (225) 389-3950 or Airline at (225) 293-2933. 

 

*Birth and Death Certificates (Downtown Office in City Hall only)

For Birth and Death Certificate appointments, please call (225) 389-5277.

 

E-FILING INFO!

SIGN UP AT CLERKCONNECT.COM

 

-If you already have a Clerk Connect account, you do not need to set up an e-filing account. 

-You do not have to have a Clerk Connect query subscription account to e-file with the Clerk’s office.
-The email address that is entered will be the address to which all correspondence related to the filing will be sent.
-Please call (225) 389-3982 between the hours of 8 am and 12 noon if you need assistance.

 

For more detailed information click our

"How-To"

 

RFP

2019-12-20-RFP -- UPDATED 2/3/20 2:40 PM

QUESTIONS AND ANSWERS - POSTED 1-27-2020 @ 3:30 PM

ADDENDUM NO. 1 -- 1/24/19

 

2019-12-20-Exhibit B - sample contract

2019-12-20-Exhibit D - cost proposal

Attachment

 

It has come to our attention someone has been calling residences of East Baton Rouge claiming to be with the Clerk of Court’s office and asking for Social Security Numbers. Please be assured that it is not the Clerk’s office making these phone calls – we do not make such inquiry calls and will never ask for your Social Security Number.

 

 
The Elections Department is actively seeking new commissioners to work precincts around the parish. Classes will be held in late July. Download the general informational brochure here and call (225) 295-4765 for more information about the upcoming classes.
 
Precinct Update Information for East Baton Rouge Parish Here