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The East Baton Rouge Clerk of Court’s Office is now offering the availability of Birth and Death Certificates at our Downtown location in City Hall only.  Certificates are available on a walk-in basis only.  No appointment is necessary.  Visit our department's page for more information.

Please note that we only have access to Death Certificates from June 2012 forward.  Those needing older death records must contact the Vital Records Office in New Orleans.

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The Louisiana Legislature recently approved House Bill No. 888, enacting R.S. 13:754. Pursuant to this statute and beginning on September 1, 2014, a $5.00 fee will be assessed on all recordings. It is to be used exclusively for the creation and maintenance of a portal housing records from Clerks' Offices throughout the state and offering remote access to customers.

The portal will be maintained in East Baton Rouge Parish and will be governed by the Louisiana Clerks' Remote Access Authority. Access is planned through the existing type of subscriber service as well as a one-day service for those who need only temporary access to records. More information on the portal service will be made available in the near future.

Thank you for your attention in this matter. If you have any questions,please contact the Recording Department at (225)389-3985.

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Ten additional years of Conveyance and Mortgage indexes will soon be available which will provide more than 40 years for title research.  The date range available will be 1973 to date.  The update of indexes will be done on Friday, June 27 beginning at 5:45 p.m and will last several hours into Saturday, June 28 during which time the CourtConnect and INS systems will be unavailable.

Much like the 1983-1985 indexes, the 1973-1982 indexes will have some minor differences in the appearance and formatting.  As part of this update, broader search results will now be available for many index searches.  An overview will be available through the Image Network System Manual under the sections “1973-1985 Index Records” and “Search Options.”  Training classes will also be available for anyone who would like to schedule a training session.  Please contact our Director of Training, Glen Fortune at gfortune@ebrclerkofcourt.org or (225) 389-3367.

 

On January 1, 2014, the Clerk of Court’s Office activated several changes and updates in indexing procedures.  These updates are based on several factors which were concluded from our research of current and most efficient abstracting practices, networking with frequent office users who specialize in real estate, while working toward a common goal of future growth and compatibility with upcoming technological advancements.

The Data Indexing Department continues to work toward the implementation of these new procedures.  Several details are still being finalized and more information will soon be available on the Image Network System through two newly created links entitled, “Indexing Procedures 1983-2013” and "Indexing Procedures 2014-PRESENT" on the search screen.  These links will replace the existing “Abbreviated Names” link that is currently being utilized.

We look forward to improved efficiency and consistency for our users as the new changes are activated.  Please contact our office in the meantime if you have any questions or need further information. 

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Three additional years of land records indexes are now available which provide 30 years for title research. The date range available will be 1983 to date.  

There will be some minor differences in the appearance and formatting of the 1983-1985 indexes. As part of this update, broader search results will now be available for many index searches. An overview will be available through the Image Network System Manual on our website under the section titled “1983-1985 Index Records” and “Search Options”. Training classes will also be available for anyone who would like to schedule a training session. Please contact our Director of Training, Glen Fortune at gfortune@ebrclerkofcourt.org or (225) 389-3367.

 

Clerk of Court Now Offering Passport Photos

In previous years, passport applicants had to go elsewhere to obtain their passport photos, but the Clerk of Court's Office has become a one-stop source for passport application needs.  With the availability of photographs at both the Coursey and Downtown locations, applicants may now complete all of their application processes at the Clerk of Court's Office.

"We are pleased to offer this service to the public," says Clerk of Court Doug Welborn. "With the extended needs for passport in travel these days, we hope that this convenience will assist our customers in making the application process as easy as possible."

 

 Electronic Certification

Online electronic certification is now available through the Clerk of Court’s Online Access Services, CourtConnect and Image Network System. Although the electronic certification will appear on each page of a document, the certification fee will remain $5.00 for the entire document.

On November 2, 2011, the East Baton Rouge Parish Clerk of Court’s Office implemented electronic certification procedures.  Certified copies generated from digital images took on a new appearance which included an electronic seal in lieu of the raised seal and electronic signature of the certifying deputy clerk. Only documents that do not have digital images available will be manually certified.

Click here for a manual of detailed instructions regarding electronic certification procedures.  Please contact our Training Department at (225) 389-3367 if you are interested in training classes for our online services.

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The following notice pertains to recent legislative change regarding required Social Security information and Affidavits of Distinction

NOTICE

 
We appreciate your attention is this matter. Please contact our Recording Department at (225) 389-3985 if you need further assistance.