Phone: (225) 389-3975

The Mortgage Department houses indexes and Mortgage Records (mortgagor, mortgagee, UCC financing statements, and chattel mortgages).

Mortgage Certificates are prepared within this department. These certificates are issued under official seal and certification reflecting all mortgages and privileges against the person and property stated on the certificate. UCC Certificates are also prepared by the Mortgage Department.

The Mortgage Department cancels Encumbrances from the Mortgage Records. After the document has the cancellation noted, it is then recorded in the Recording Department. Click here for cancellation forms.

Mortgage Records (Mortgagee & Mortgagor Indexes)

  • Acceptances
  • Acknowledgements
  • Agreements
  • Assignments
  • Assumed Mortgages
  • Bonds
  • Certificates
  • Charters
  • Consents
  • Contracts
  • Corrective Mortgages
  • Crop Pledges
  • Decrees
  • Dissolutions
  • Extracts of Inventory
  • Federal Tex Liens
  • Judgments
  • Mortgages
  • Sales with Mortgage
  • Weed Liens
  • Settlements
  • Releases
  • Resolutions
  • Ordinances
  • Notice of Defaults
  • Subordinations
  • Sewer Liens
  • Street Lighting Liens
  • Trusts
  • Tax Assessments
  • Powers of Attorney
  • Orders
  • Old Delinquent Taxes
  • Tax Subrogations
  • Partnerships
  • State Tax Liens
  • Lis Pendens
  • Paving Liens
  • Materialman Liens
  • Mergers


Conveyance Records (Vendee & Vendor Indexes)

  • Sales
  • Sales with Mortgages
  • Sales with Assumption
  • Sales & Maps
  • Lis Pendens
  • Mineral Leases
  • Merges
  • Adoptions
  • Marriage Contracts
  • Corrections
  • Cancellations
  • Declarations
  • Donations
  • Dedications
  • Dations en Paiement
  • Exchanges
  • Emancipations
  • Judgment of Possession
  • Tax Redemptions
  • Tax Sales
  • Wills
  • Leases
  • Letters
  • Counter Letters
  • Agreements
  • Affidavits
  • Assignments
  • Notices
  • Quitclaims
  • Partitions
  • Powers of Attorney
  • Ratifications
  • Revocations
  • Renunciations
  • Servitudes
  • Sheriff Sales
  • Settlements
  • Transfers
  • Restrictions
  • Waivers
  • Wills & Codicils



At the Airline branch office, the duties of the Mortgage Department are primarily the Cancellation of Mortgages, Liens and Judgments. The Airline staff also issues UCC Certificates and clear Lien Certificates and checks Acceptances for corrections before they are recorded.




 Effective immediately, the Clerk of Court’s hours of operation will be 8:00 a.m. through 4:30 p.m.
(Please note that the Birth Certificate office closes at 4:00 p.m. and that Birth and Death Certificates are only available at our Downtown Main Office in City Hall.)



*Marriage Licenses are available at our Downtown and Airline locations*

Applicants may click here to complete and transmit marriage license applications to our office in advance of your visit for fastest processing.




-If you already have a Clerk Connect account, you do not need to set up an e-filing account. 

-You do not have to have a Clerk Connect query subscription account to e-file with the Clerk’s office.
-The email address that is entered will be the address to which all correspondence related to the filing will be sent.
-Please call (225) 389-3982 if you need assistance.

For more detailed information click our

"How-To" materials.





2019-12-20-RFP -- UPDATED 2/3/20 2:40 PM



ADDENDUM NO. 1 -- 1/24/19


2019-12-20-Exhibit B - sample contract

2019-12-20-Exhibit D - cost proposal



It has come to our attention someone has been calling residences of East Baton Rouge claiming to be with the Clerk of Court’s office and asking for Social Security Numbers. Please be assured that it is not the Clerk’s office making these phone calls – we do not make such inquiry calls and will never ask for your Social Security Number.


The Elections Department is always seeking new commissioners to work precincts around the parish. Download the general informational brochure here and call (225) 295-4765 for more information about the upcoming classes.
Precinct Update Information for East Baton Rouge Parish Here