Phone: (225) 389-3985

The Recording Department is responsible for the recordation of all Notarial Acts. This is the point at which the document becomes a public record. All recorded documents are given an identification number referred to as an ORIGINAL AND BUNDLE number as well as a dated and timed recordation stamp. Another type of document recorded and given an identification number is the UCC FINANCING STATEMENT. This document is given a number that is separate from the Original and Bundle.

Certified copies of documents are available upon request. All fees are due upon recordation.

Mailing Address:
Doug Welborn
East Baton Rouge Parish Clerk of Court
ATTENTION: Recording Department (1st Floor)
P.O. Box 1991
Baton Rouge, LA 70821-1991

Examples of Notarial Acts

(Vendee & Vendor Indexes)

  • Acknowledgements
  • Certificates
  • Consents
  • Sales
  • Sales with Mortgage
  • Sales with Assumption
  • Sales & Maps
  • Lis Pendens
  • Mineral Leases
  • Mergers
  • Adoptions
  • Marriage Contracts
  • Corrections
  • Cancellations
  • Declarations
  • Donations
  • Dedications
  • Dations en Paiement
  • Exchanges
  • Emancipations
  • Judgments of Possession
  • Tax Redemptions
  • Tax Sale
  • Wills
  • Resolutions
  • Ordinances
  • Trusts
  • Leases
  • Letters
  • Counter Letters
  • Agreements
  • Affidavits
  • Assignments
  • Notices
  • Quit Claims
  • Partitions
  • Powers of Attorney
  • Ratifications
  • Revocations
  • Reunciations
  • Servitudes
  • Sheriff Sales
  • Settlements
  • Transfers
  • Restrictions
  • Waivers
  • Wills & Codicils



Mortgage Records
(Mortgagee & Mortgagor Indexes)

  • Acceptances
  • Acknowledgements
  • Agreements
  • Assignments
  • Assumed Mortgages
  • Bonds
  • Certificates
  • Charters
  • Consents
  • Contracts
  • Corrective Mortgages
  • Crop Pledges
  • Decrees
  • Dissolutions
  • Extracts of Inventory
  • Federal Tax Liens
  • Judgments
  • Mortgages
  • Sales with Mortgage
  • Weed Liens
  • Settlements
  • Releases
  • Resolutions
  • Ordinances
  • Notices of Default
  • Subordinations
  • Sewer Liens
  • Streetlighting Liens
  • Trusts
  • Tax Assessments
  • Powers of Attorney
  • Orders
  • Old Delinquent Taxes
  • Tax Subrogations
  • Partnerships
  • State Tax Liens
  • Lis Pendens
  • Paving Liens
  • Materialman Liens
  • Mergers


 Effective immediately, the Clerk of Court’s hours of operation will be 8:00 a.m. through 4:30 p.m.
(Please note that the Birth Certificate office closes at 4:00 p.m. and that Birth and Death Certificates are only available at our Downtown Main Office in City Hall.)



*Marriage Licenses are available at our Downtown and Airline locations*

Applicants may click here to complete and transmit marriage license applications to our office in advance of your visit for fastest processing.




-If you already have a Clerk Connect account, you do not need to set up an e-filing account. 

-You do not have to have a Clerk Connect query subscription account to e-file with the Clerk’s office.
-The email address that is entered will be the address to which all correspondence related to the filing will be sent.
-Please call (225) 389-3982 if you need assistance.

For more detailed information click our

"How-To" materials.





2019-12-20-RFP -- UPDATED 2/3/20 2:40 PM



ADDENDUM NO. 1 -- 1/24/19


2019-12-20-Exhibit B - sample contract

2019-12-20-Exhibit D - cost proposal



It has come to our attention someone has been calling residences of East Baton Rouge claiming to be with the Clerk of Court’s office and asking for Social Security Numbers. Please be assured that it is not the Clerk’s office making these phone calls – we do not make such inquiry calls and will never ask for your Social Security Number.


The Elections Department is always seeking new commissioners to work precincts around the parish. Download the general informational brochure here and call (225) 295-4765 for more information about the upcoming classes.
Precinct Update Information for East Baton Rouge Parish Here