PAPERLESS POLICIES FOR CIVIL, FAMILY, AND PROBATE
Effective June 4, 2018, and prusuant to C.C.P. Art. 253(B), the EastBaton Rouge Parish Clerk of Court (“Clerk of Court”) has established an electronic system for the filing and storage of any pleading, document or exhbit filed in the 19th Judicial District Court and Family Court for East Baton Rouge Parish.
Effective October 1, 2020, the Clerk of Court's civil suit records department no longer maintains paper files, with the exception of probate proceedings. Additionally, the Clerk of Court maintains the paper version of original notes and foreign judgments. Upon completion of the case, original notes are returned to the filer. The 19th Judicial District Duty Court Office reviews foreign judgments for authenticity. Foreign judgments are maintained until the garnishment is issued or completion of the case. Administrative records in excess of 100 pages will be maintained until completion of the case. All other paper filings will be maintained for a period of 90 days and then placed into bins until such time as they can be picked up by a third-party vendor in order to be destroyed. Should any filer request that their paper filing be returned to them, it will be returned to them if available in accordance with these guidelines.
The Suit Accounting Department is responsible for accepting and filing all new suits and subsequent pleadings. The four types of suits accepting for filing in this department are:
Civil: Involving the enforcement and protection of rights relating to personal injury, contract, and property.
Family: Involving divorce and custody matters.
Probate: Involves those matters related to the administration and enforcement of wills, settlement of estates, appointment of guardians, and such matters related to minors and deceased individuals.
Judicial Commitments: Involving persons who are mentally incompetent.
A filing fee is required for the filing of most pleadings. Each litigant is responsible for all applicable filing fees, which are payable at the time of filing.
Once the Suit Accounting Department has completed the preparatory work to newly filed suits and/or pleadings, the documents are sent either to the Civil Processing Department, Family Processing Department, or in some cases directly to the Civil Suit Records Department.
Suits that are NOT FILED in the Suit Accounting Department are:
- 1. Adoptions of Minors: Filed in the Adoptions Department in Room B-115
- 2. Juvenile Suits (Abandonment): Filed in Room B-115
- 3. Juvenile Suits (Criminal): Filed out at Juvenile Court located at 8333 Veterans Memorial Blvd., Baton Rouge, LA 70807
- 4. Adoptions of Majors: Recorded in the Recording Department