Online Land Records

Dear Customer:

            We are proud to announce that the time is quickly approaching to activate the technological update of our land records and public service phases.  Our court phase has been met with great success and the feedback we have received from the legal community has been overwhelmingly positive. We hope that our real estate community and the public at large will be just as satisfied with the new features we have to offer.

            To begin with some technical information in advance, the date of our activation will be Monday, June 13.  To accomplish this, our online services will go offline at 3:00 p.m. on Friday, June 10 and work will continue throughout the weekend to meet our target goal.  Please plan your work schedules around this brief interruption in the online service.

            A new pricing structure will be in place for online services, effective July 1, 2022.  The great majority of our online subscribers carry plans for both the land and court data services and there will be a small reduction in their monthly subscription price. The combined package cost for both services will be $65.00, down from the current price of $75.00.  Additional users will cost $25.00 per user login.

            Going forward, only the combined service will be available.  Researchers who primarily use either the land or court side of the service have largely concurred that the need to cross over into the alternate data occurs often enough that a subscription to both has proven to be useful.  Land research leads often leads to legal matters and vice versa and the whole package is a convenient way to have it all available and more efficient than ever given the similarities afforded by this latest upgrade.

            Currently, subscribers are automatically renewed monthly but the new system will require the user to initialize the renewal on a monthly basis.  The process will still be easy with the stored payment of choice available and an annual payment plan is being studied for those who would opt for long term service.

            Many features for this new system are sure to be of interest to the general public as well as the real estate community, including the introduction of our fully enhanced electronic recording model.  We will also offer a 24 hour subscription for short-term research as well as improved search features including mortgage and conveyance indexes searchable back to the 1800s. 

            We will be sending a more detailed communication regarding all the new features of the upgrade soon but want to make this information available that is needed in advance of the activation.  Thank you again for your patronage of our online systems throughout the years and we hope you will find this latest upgrade beneficial and worthwhile.

Sincerely,

Doug Welborn

Free Court Event Query

Visitors to the East Baton Rouge Parish Clerk of Court's website will find a new featured link where users can check their upcoming court events and appearances.  The information available covers civil, family, criminal and traffic events and will contain all future dates moving forward.

"We are proud to offer this user-friendly link for our citizens to be able to check upcoming court dates," Clerk of Court Doug Welborn said. "We are confident that this resource will prove useful to anyone in need of this information. 

The link may be accessed from the home page of the website, www.ebrclerkofcourt.org, and will contain date and time of appearance, case type and suit number and the location of the matter.

Coursey Boulevard Branch Has Relocated to Airline Highway

East Baton Rouge Parish Clerk of Court Doug Welborn has announced that the branch office currently located on Coursey Boulevard has relocated to 9050 Airline Highway.  The Clerk of Court’s new location opened for business Monday, January 30 at 7:30 a.m.   The office will remain open its regular hours 7:30 – 5:30 Monday through Friday. 

“We have occupied our Coursey office for many years now but due to new ownership, the space is no longer available.  We appreciate the many individuals in City-Parish government who have assisted us in obtaining this new space and we look forward to serving our customers more efficiently than ever here,” Welborn said.

The Clerk of Court’s new branch office location is located in the former admissions entrance of the previous Woman’s Hospital facility, facing Airline Highway.  The office is located between the old patient tower bordered by Goodwood Boulevard and the newer tower area now occupied by the Baton Rouge City Police Department.

Parking is available directly in front of the office and the lot may be accessed from Airline Highway.  Access is also available off of Goodwood Blvd. and Connells Village Lane.  The close proximity of the parking area to the office and the ground floor office space are among the improvements that the new office will offer customers.

“We will have more space for customer service, qualifying candidates and conducting election commissioner training classes as well as a central location with the new office,” Welborn said.  “We hope that our customers will find the new location convenient to access and use and the feedback that we have received so far indicate that they will.”

Birth and Death Certificates

The East Baton Rouge Clerk of Court’s Office is now offering the availability of Birth and Death Certificates at our Downtown location in City Hall only.  Certificates are available on a walk-in basis only.  No appointment is necessary.

Please note that we only have access to Death Certificates from June 2012 forward.  Those needing older death records must contact the Vital Records Office in New Orleans.

Louisiana Legislature recently approved House Bill No. 888, enacting R.S. 13:754

The Louisiana Legislature recently approved House Bill No. 888, enacting R.S. 13:754. Pursuant to this statute and beginning on September 1, 2014, a $5.00 fee will be assessed on all recordings. It is to be used exclusively for the creation and maintenance of a portal housing records from Clerks' Offices throughout the state and offering remote access to customers.

The portal will be maintained in East Baton Rouge Parish and will be governed by the Louisiana Clerks' Remote Access Authority. Access is planned through the existing type of subscriber service as well as a one-day service for those who need only temporary access to records. More information on the portal service will be made available in the near future.

Thank you for your attention in this matter. If you have any questions,please contact the Recording Department at (225) 389-3985.

Conveyance and Mortgage Indexes

Ten additional years of Conveyance and Mortgage indexes will soon be available which will provide more than 40 years for title research.  The date range available will be 1973 to date.  The update of indexes will be done on Friday, June 27 beginning at 5:45 p.m and will last several hours into Saturday, June 28 during which time the CourtConnect and INS systems will be unavailable.

Much like the 1983-1985 indexes, the 1973-1982 indexes will have some minor differences in the appearance and formatting.  As part of this update, broader search results will now be available for many index searches.  An overview will be available through the Image Network System Manual under the sections “1973-1985 Index Records” and “Search Options.”  Training classes will also be available for anyone who would like to schedule a training session.  Please contact our Director of Training, Glen Fortune at gfortune@ebrclerkofcourt.org or (225) 389-3367.

Index Procedure Changes & Updates

On January 1, 2014, the Clerk of Court’s Office activated several changes and updates in indexing procedures.  These updates are based on several factors which were concluded from our research of current and most efficient abstracting practices, networking with frequent office users who specialize in real estate, while working toward a common goal of future growth and compatibility with upcoming technological advancements.

The Data Indexing Department continues to work toward the implementation of these new procedures.  Several details are still being finalized and more information will soon be available on the Image Network System through two newly created links entitled, “Indexing Procedures 1983-2013” and "Indexing Procedures 2014-PRESENT" on the search screen.  These links will replace the existing “Abbreviated Names” link that is currently being utilized.

We look forward to improved efficiency and consistency for our users as the new changes are activated.  Please contact our office in the meantime if you have any questions or need further information. 

Electronic Certification 

Online electronic certification is now available through the Clerk of Court’s Online Access Services, CourtConnect and Image Network System. Although the electronic certification will appear on each page of a document, the certification fee will remain $5.00 for the entire document.

On November 2, 2011, the East Baton Rouge Parish Clerk of Court’s Office implemented electronic certification procedures.  Certified copies generated from digital images took on a new appearance which included an electronic seal in lieu of the raised seal and electronic signature of the certifying deputy clerk. Only documents that do not have digital images available will be manually certified.

Click here for a manual of detailed instructions regarding electronic certification procedures. Please contact our Training Department at (225) 389-3367 if you are interested in training classes for our online services.

The following notice pertains to recent legislative change regarding required Social Security information and Affidavits of Distinction

NOTICE

 Effective July 1, 2012, pursuant to Act 20 of the 2012 Regular Legislative Session, please be advised that in addition to the applicable recording fees set forth in R.S. 13:844 and in accordance with Code of Civil Procedure Article 1922(C) (1), the recorder shall be authorized to collect a fee of $25.00 per debtor to record documents that do not include the required social security information as set forth in CCP Article 1922(B), which provides:

• A final judgment for the payment of money shall include the last four digits of the social security number of the judgment debtors

• A recorded lien having the effect of a money judgment shall also include the last four digits of the social security number of the debtor, or the Internal Revenue Service taxpayer identification number of the debtor in the case of a debtor doing business other than as an individual

The $25.00 fee shall not apply if at the time of recording the judgment the creditor attaches to and records with the judgment an Affidavit setting forth the information required by CCP Article 1922(B) or by Civil Code Article 3352(A)(5).

An Affidavit of Distinctionwith Creditor Acknowledgment, pursuant to R.S. 9:5501 through 5503, recorded to distinguish the affiant from a debtor named in a judgment or lien recorded after July 1, 2012 shall be recorded without cost. Affidavits distinguishing Judgments or liens recorded prior to July 1, 2012 will be charged in accordance with the fee established by R.S. 9:5503(E).

The Affidavit of Distinction with Creditor Acknowledgment form is available in our Recording and Mortgage Departments and on the Forms section of our website.  

We appreciate your attention is this matter. Please contact our Recording Department at (225) 389-3985 if you need further assistance.