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Clerk of Court Doug Welborn

Doug Welborn is a lifelong resident of Baton Rouge and has devoted much of his adult life to serving the community. Doug has lived in Central since childhood, and in 1980, was elected to serve the first of three terms on the Baton Rouge City Council representing that area.

Throughout his terms, Doug had a key role in the creation of the EMS for the parish, the initiation of several flood protection programs, major zoning changes to benefit homeowners, and the creation of fire protection districts for home and business owners. Doug served on the EBRP Sewer Control Commission; The Greater Baton Rouge Airport Authority; The Capital Region Planning Commission and the Amite River Drainage and Conservation Commission, to which he was appointed by the governor and served as first president.

In 1991, Doug's council years came to an end when he successfully ran for Clerk of Court of East Baton Rouge Parish. Upon taking office, he immediately began implementing ideas for improvements to the office and he is proud of the progress that has been made in the office in every area. In 1997, he served as President of the Louisiana Clerks of Court Association, having been elected by his colleagues throughout the state.

Among achievements in recent years of which Doug is most proud include expansion of online services with more than 26 million images online; the imaging of Mortgage and Conveyance documents from 1811 to date; the creation of escrow accounts, which has enabled legal filers to deliver documents without the need to present payment at that time.  The introduction of electronic certification of documents has reduced the time to produce a certified copy to less than 10 seconds and allows remote online users to create certified copies.

In the criminal and traffic phases of the office, the installation of the FileOnQ evidence system has built the foundation for an excellent system of evidence tracking.  This will allow the District Attorney, the Court and the Clerk a system to track evidence and allows for random audits of evidence. Electronic filing of traffic tickets from the Sheriff’s Office and electronic filing of tickets billed by the District Attorney as well as acceptance of electronic payments of traffic tickets made to the Sheriff’s Office have been made available.

The near future will see the introduction of a new case management system for the Clerk of Court’s Office which, among its many goals, will allow for E-Filing, the ability to electronically file Civil, Family and Probate records and Criminal Matters.  Doug and his staff look forward to the continued use of technological enhancements to serve the public while maintaining the high level of personal customer service for which the office has become known and appreciated over the years.

With the Clerk's office operating at premium efficiency and with a well-trained and talented staff, Doug has said that he is very pleased with the goals he has been able to meet as Clerk, but he has no plans to slow down. He will only be happy when continuing to work toward the future.

Notices

E-FILING INFO!

SIGN UP AT CLERKCONNECT.COM

 

-If you already have a Clerk Connect account, you do not need to set up an e-filing account. 

-You do not have to have a Clerk Connect query subscription account to e-file with the Clerk’s office.
-The email address that is entered will be the address to which all correspondence related to the filing will be sent.
-Please call (225) 389-3982 between the hours of 8 am and 12 noon if you need assistance.

 

For more detailed information click our

"How-To"

 

UPDATED NOTICE
The court order closing the Clerk of
Court’s Office to the general public,
originally scheduled to remain in effect
through April 10, 2020, has been
extended.

Per the order, the Clerk’s Office will
now remained closed to the general
public through April 30, 2020
, with the
current available services remaining in
place as detailed in the previous notice.

For questions about court filings,
including electronic filing, please call
(225) 389-3982 or visit our website at
www.ebrclerkofcourt.org.

 

NOTICE

Effective Wednesday, March 18 and scheduled to last through Friday, April 10, 2020, the East Baton Rouge Parish Clerk of Court’s Office has been closed by Order of the Court due to the widespread health concerns relative to COVID-19.

All prescriptive periods for legal matters have been halted by executive order and all operations of the Clerk of Court’s office will be closed with the following exceptions:

 

For the period from 8:00 a.m. until 12:00 noon on Monday through Friday, Emergency Filings (e.g. Petitions for Temporary Restraining Orders) will be accepted in the 19th Judicial Courthouse at 300 North Boulevard.

 

PER REVISION ON MARCH 18 BY COURT ORDER AMENDMENT

Beginning Thursday, March 19, 2020, the office shall remain open from the period of 8:00 a.m. until 12:00 p.m. on Monday through Friday at the Airline Highway branch office only, located at 9050 Airline Highway, Suite 100, for the purposes of submitting documents to be recorded only. There will be no admittance to the building.

 

Recording work will be received in a drive-up capacity and will be processed while the customer waits or, if they prefer, will be mailed back or returned at a later time as needed. Mail-in recordings will be processed as received.

 

No other services will be available during this closure or until further notice.

During this period of closure, e-filing through Clerk Connect and fax filing will be accepted.

 

RFP

2019-12-20-RFP -- UPDATED 2/3/20 2:40 PM

QUESTIONS AND ANSWERS - POSTED 1-27-2020 @ 3:30 PM

ADDENDUM NO. 1 -- 1/24/19

 

2019-12-20-Exhibit B - sample contract

2019-12-20-Exhibit D - cost proposal

Attachment

 

It has come to our attention someone has been calling residences of East Baton Rouge claiming to be with the Clerk of Court’s office and asking for Social Security Numbers. Please be assured that it is not the Clerk’s office making these phone calls – we do not make such inquiry calls and will never ask for your Social Security Number.

 

 
The Elections Department is actively seeking new commissioners to work precincts around the parish. Classes will be held in late July. Download the general informational brochure here and call (225) 295-4765 for more information about the upcoming classes.
 
Precinct Update Information for East Baton Rouge Parish Here